Technology Services and the Office of Enrollment Management (OEM) maintain a number of IT systems and services that support the student admissions process. The key systems used to collect and process admissions data for Urbana-Champaign campus students are the Common Application, Slate, Banner, and the custom applications myIllini and iAdmit.
What Prospective Student & Admissions Data We Collect
Contact & Identification Information
This includes name, address, parents/guardians contact information, date of birth, Social Security Number, UIN, photo, emails, phone numbers, admissions essays and responses to short answer questions.
Such as sex, ethnicity, race, citizenship, socio-economic data.
Such as education history, transcripts, test scores.
This includes employer name and dates of employment.
Such as passport number and visa information.
Crime & Conduct Information
This includes criminal convictions and offenses.
Event Registration Information
Including event attendance, accommodations associated with event registration.
System Login Information
Such as browser and operating system used, IP address, user agent, date and time of login, length of session, page visits, email open and click rates, transaction timestamps.
How We Use Prospective Student & Admissions Data
For information regarding how prospective student and admissions data is safeguarded, please refer to the University’s Web Privacy Notice.
Ensure system stability and positive user experience by monitoring service performance, maintaining a reliable record of transactions, and providing end-user support.
Provide information to staff and faculty to evaluate prospective students and reach admission decisions.
Provide you with updates and information on UIUC services, events, etc.
Institutional Planning & Reporting
Analyze aggregated data sets to identify and respond to admissions and academic trends.
Use aggregated data sets for academic research purposes.
How We Collect Prospective Student & Admissions Data
- Integrated library system (ILS) and other library services produce and collect information. For members of the university academic community the Library receives personally identifiable information from campus administrative systems. Some third-party vendors (e.g. Google) also collect data and make it available to the Library.
From UIUC STAFF
- When they record information on activities, such as event registration and attendance, admission application evaluations, admission decisions, etc.
From EXTERNAL SOURCES
- When we receive admission application data from CommonApp and CollegeNet, test scores from Educational Testing Service. We also purchase records of prospective students.
How Long We Retain Prospective Student & Admissions Data
Based on a combination of operational need and regulatory requirements
Data retention is implemented in accordance with federal, state, and/or university policy.
How We Share Prospective Student & Admissions Data
As required by law or policy
The University of Illinois Urbana-Champaign does not sell or rent your information. We share it with:
- Service Providers
That support student administration systems and services offered by the university. We require our service providers to keep your personal information secure and use it only for providing services on the university’s behalf.
- Other UI Campuses
When we share your admissions application with other UI campuses if you have given permission.
Personal information may also be shared when required by law, or to protect the safety, property, or rights of the university, its community members and guests.