Technology Services maintains a number of IT systems and services that support the campus’ teaching, learning, and research missions. These include Canvas @ Illinois, TurnItIn, Kaltura, and more. All of these systems collect and generate data related to students’ academic activities. (Many schools, colleges, departments, and individual faculty also use IT systems and services that Technology Services does not maintain.)
What Academic Data We Collect
STUDENT PROFILE Information
Name, email address, profile picture, preferred name, and pronouns.
COURSE INFORMATION
Course roster, course name, meeting times, course calendar.
STUDENT SUBMISSIONS AND CLASS ACTIVITIES
Discussion posts, assignment submissions, chat messages, conversations with classmates and instructors, quiz responses, grades.
INTERACTION WITH TEACHING TOOLS
Date and time of access, length of interaction
LOGGING INFORMATION
Browser and operating system used, date and time of login, length of session, time of submissions.
How We Use Academic Data
Teaching and Learning PROCESS
Facilitating effective and engaging learning experiences by providing useful information to instructors and students on participation and performance.
RepOrting and TOOLS
Supporting institutional reporting, curricular design, learning sciences research, and learning tool development.
LEARNING Analytics
Analyzing data about learners in data sets in order to support student development and enable learning sciences research.
SERVICE SUPPORT
Ensuring system stability and positive user experience by monitoring service performance and providing end-user support.
How We Collect Academic Data
DIRECTLY AND AUTOMATICALLY
When you provide it to us and when academic web-based applications generate and store data.
How Long We Retain Academic Data
APPLICABLE RETENTION PERIODS
Retention periods of academic data varies across IT systems and services.
How We Share Academic Data
As required by law or policy
Technology Services does not sell or rent your academic information. We may share your information with service providers that support or provide teaching and learning services. We strive to require our service providers to keep your personal information secure and use it only for providing services on the university’s behalf.
Personal information may also be shared when required by law, or to protect the safety, property, or rights of the university, its community members, and guests.